Contract Administration
Clear and consistent administration of building contracts.
GP Surveys Ltd provides Contract Administration services for residential and commercial construction projects across London and South East England. We administer the agreed building contract, maintain clear records and manage the formal processes required as the works progress.
Professional administration of the building contract
A building contract establishes the responsibilities of the employer and contractor and the procedures that apply during the works. Those procedures need to be followed consistently if instructions, payments, changes, time and completion are to be properly recorded.
GP Surveys Ltd provides an organised point of administration, helping ensure that formal actions are taken under the relevant contract and that the parties have a clear record of important project events.
Clear procedures
Administering the processes contained in the selected building contract.
Formal records
Recording instructions, applications, certificates, changes and key communications.
Consistent communication
Providing a clear route for contractual correspondence between the relevant parties.
Orderly completion
Administering practical completion, outstanding matters and applicable close-out procedures.
What the service can include
The specific duties will depend on the selected building contract and the scope of the professional appointment.
01
Contract preparation and review
Supporting the completion of relevant contract particulars and reviewing the project information required for the agreement.
02
Formal instructions
Issuing written instructions where permitted and required under the building contract.
03
Progress meetings and records
Coordinating appropriate meetings and maintaining records of key discussions, decisions and actions.
04
Payment applications
Reviewing contractor applications and issuing payment certificates where authorised by the contract and appointment.
05
Variations and changes
Recording instructed changes and administering the relevant contractual procedures.
06
Applications relating to time
Considering notices and applications relating to delay or extensions of time in accordance with the contract.
07
Practical completion
Inspecting the works for practical completion and issuing the relevant certification where the contractual requirements are satisfied.
08
Defects and close-out
Administering applicable defects rectification procedures and supporting contract close-out within the agreed scope.
Discuss a project
Provide the project location, project type, current stage, proposed facility and anticipated reporting requirements. We will review the initial information and propose an appropriate monitoring scope.